Parallel and Common Transitions
Parallel Transitions
Some workflows require multiple transitions before they can move to the next stage. For example, when a customer purchases your product, several teams might be involved in processing the order, such as Finance, Legal, and Sales. The purchase can only be completed after the order is approved by all these teams.
Here, all three transitions—
Generate finance invoice
,
Generate legal agreement
, and
Generate sale closure
document—need to be executed before the workflow can progress to the next stage. But there are no constraints in the order in which the transitions are executed.
If your business case requires more than one transition for a single stage to progress, you can use parallel transitions.
Create parallel transition
-
Navigate to
Boards
, hover over any specific board in the left panel and click
to choose Manage Board . (or)
-
Navigate to
to select a board. Learn more .
-
Navigate to Step 2:
Design
Blueprint
.
-
Mouse over a transition name and click
to view a pop-up.
-
Enable the button next to
Parallel Transition
.
-
Enter the transition name and click
Save
.
-
To add more parallel transitions click
Add
.
-
Save the blueprint.
-
You can add up to four parallel transitions between two stages.
-
Only one set of parallel transitions can be created between two stages.
- Only two sets of parallel transitions are allowed from the same stage.
Explore
business scenarios
for parallel transitions
Convert independent transitions to parallel transitions
You can only create one set of parallel transitions between two stages but any number of independent transitions can be created. You can also convert independent transitions into parallel transitions.
-
Mouse over an existing parallel transition and click
-
Click
Associate
.
-
Choose the required independent transition names from the dropdown.
- Save the blueprint.
The selected transitions will be added to the existing parallel transitions.
To convert parallel transitions into independent transitions, disable the button next to
Parallel Transition
.
Business scenarios
Case 1:
Helen is searching for an optimum solution to speed up employee onboarding in her organization. The process requires multiple transitions to be carried out by different teams at once. Helen executes parallel transitions to solve her business case.
Each transition can be associated with a specific team. Here, the transition
Initiate bank account
is assigned to the Finance team,
Initiate insurance plan
is assigned to the Insurance team, and
Request email account
is assigned to the HR team.
When hiring a candidate, a new card is created. When this card reaches the stage
Process initiated
, the associated parallel transitions will be visible to the assigned teams. The card can only move to the next stage when all three parallel transitions are completed.
Case 2:
Steve is automating the organization’s employee exit process. When a user initiates the exit process, the parallel transitions are triggered. Steve also adds an independent transition named
Emergency Termination
to handle rare emergency terminations.
When a card is mapped to this blueprint, the user can either perform all the parallel transitions or perform the independent transition to move to the next stage.
Common Transition
A transition that can be accessed from multiple stages in a blueprint is called a common transition.
Create common transition
To create a common transition:
-
Navigate to
Boards
, hover over any specific board in the left panel and click
-
Navigate to
-
Navigate to Step 2:
Design Blueprint
.
-
Mouse over a transition name and click
-
Select the stages that can pass through the common transition from the dropdown.
-
Save
the blueprint.
-
A parallel transition cannot be a common transition.
-
Stages associated with a common transition cannot be deleted unless the transition is rerouted.
Business cases
-
‘Cancel order’ can be a common transition for online shopping workflows.
-
'Plant inspection for safety precautions' common transition can be performed anytime in a manufacturing workflow.
-
'Cancel subscription' common transition can be done at any given time on cloud products or OTT platforms.
-
'Donor available' can be a common transition to be done any time a patient awaits a donor.
- 'Maintenance for solar panels' common transition can be done anytime once the customer has purchased the panels (within 5 years warranty).
Related Articles
Parallel
Parallel state allows you to process multiple states in parallel and perform simultaneous executions. The executions are initiated at the same time, and their input, output, and results are processed and generated concurrently. Additionally, the ...Automate transitions
Using Qntrl, you can configure transitions to be executed automatically by setting a wait time or a condition. Automate by time Transitions can be configured to execute automatically after a specific time frame. Navigate to Boards , hover over any ...Qntrl for Zoho Cliq
Zoho Cliq is a team communication application that simplifies collaboration and promotes organized conversations in the workplace. Benefits of the Extension By integrating Zoho Cliq with Qntrl, users can create new cards and work on them in Qntrl, ...Zoho Directory in Qntrl
What is Active Directory? Active Directory (AD) by Microsoft is a domain management system for centralized networks. Using AD, you can add users, define their privilege, store and manage information, and authorize and authenticate user accounts. What ...Overview of Qntrl
Qntrl helps businesses automate their everyday workflows involving wide-ranging tasks and detailed nuances under a single platform. Whether it's a straightforward workflow involving a single team, or a complex workflow involving multiple teams, Qntrl ...
You are currently viewing the help articles of Qntrl 3.0. If you are still using our older version and require guidance with it, Click here.